Privacy Notice

Mediaaccess.uk.com is a trading name of Media Access Limited, registered in England No: 12688286, whose registered office is 1, Brewery House, Brook Street, Wivenhoe, Colchester Essex CO7 9DS. Media Access Limited is registered with the Information Commissioner’s Office (The ICO) against registration, ZA768626

In accordance with the provisions of the Data Protection Act 2018, this privacy notice will outline how we process your data; it sets out how Mediaaccess.uk.com and Media Access Limited uses and protects any personal information you supply to the company, whether you supply the information by use of the website, in writing, in email correspondence, social media exchanges, in a verbal conversation or in a telephone conversation/text message.

Mediaaccess.uk.com is committed to ensuring your privacy is protected. If you provide any personal information, which may identify you, then the information will only be used in accordance with the provisions of this privacy policy and in accordance with our legitimate interest outlined in the Data Protection Act 2018.

Mediaaccess.uk.com may change this policy from time to time by updating this page. You should examine this page on a regular basis to establish if the policy has changed. The policy was last amended on 20th July 2020.

What information (data) do we keep?

We may retain the following information:

name (or pseudonym) age, gender, job title and employment details
details of your employer
contact information (data) including address (or addresses) telephone numbers, social media identification and email addresses.
if we record a telephone call you will be notified at the outset and throughout will hear a regular “bleep.” We may retain a recording of the call.
details of (or a synopsis of) the information you have provided.
copies on any contracts we have entered into with you
any other information we believe is relevant to our dealings with you, including payments we have made to you or we have received from you.
any information (data) we are legally obliged to retain

What do we do with the information (data)?

Unless under a legal obligation we will not process your data without your consent.
If you have agreed, we will publicise your details within our website but only those details you have agreed to allow us to publish.
We will not pass your data to a third party without your consent

What we do with the information (data) we have retained?

We retain the information for the following purposes;

the maintenance of our own records and legitimate business interests
to complete research
to contact you but only with your consent
to comply with any legislation, which at the time is current

How long will we keep the information (data)?

we will retain the information unless you instruct us to remove it from our records
we will retain data, which remains current
we will weed our data to ensure we do not hold irrelevant information and retain it for the shortest time, commensurate with our legitimate business interest

Security

We will ensure the information we have retained remains secure and to prevent unauthorised access or disclosure, we have installed suitable physical, electronic and managerial procedures to safeguard the information we have retained.

we will not provide your personal details to a direct marketing company
in accordance with the provisions of the Data Protection Act 2018 we will ensure our data is factual and will weed it when it is no longer relevant.
we will not provide your details to the police or security services, unless forced to do so by a Court Order or by prevailing legislation.
we will not provide information to a third party without a Court Order compelling us to do so

The use of cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to needs of the general public. We use this information for statistical/analytical purposes and then remove the data from our computers.

A cookie does not give us access to your computer. Neither does it provide any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to enable you to visit other websites. However, once you have used these links and have left our website, you should note we do not have any control over the website you are visiting. Consequently, we cannot be responsible for the protection and privacy of any information you provide whilst using that website.

As a general rule, if a website does not provide a detailed “privacy policy” or a “privacy notice,” you should not provide any personal information.

Providing you with details of the information we have retained

In accordance with the provisions of the Data Protection Act 2018 you may make a written (or verbal) application, generally known as a “Subject Access Request,” for details of all information (data) we hold against your name, even if you have not personally provided us with information.

Provided we are satisfied your application is genuine (we may contact you or make enquiries to determine if the application is genuine) within one month of your request; we are legally obliged to provide you with details of all information (data) and inform you:-

how we obtained the information (data)
why we have retained the information (data)
who has received the information (data)

If the data has been retained, strictly for the purposes of “journalistic research,” we are entitled to rely on the second schedule, part 5, paragraph 26 exemptions to the Data Protection Act 2018 and do not have to acknowledge the retention of the data.

When we comply with your request, we are legally obliged to remove all references, in our records, which may identify any third party.

We are not obliged to continue to provide information on a frequent and regular basis if the information we have retained has not changed since your last application.

If you would like a copy of any information we have retained, please apply in writing to: -The Data Controller, Media Access Limited, PO Box 9181, Colchester, CO1 9EU and provide sufficient information for us to confirm your identity.

Your rights to have information (data) amended or deleted

in accordance with the provisions of the Data Protection Act 2018, if you believe the information (data) we have retained is incorrect, we will willingly make legitimate factual corrections, even if we are not under any obligation to remove the data in its entirety.
If you require us to delete the information (data) provided we agree with your reasons for requesting the deletion, the data will be expunged

If you remain dissatisfied with our response you can make a formal complaint to the Information Commissioner’s Office (the ICO) by telephoning 0303 123 1113 or use the ICO’s live chat service at www.ico.org.uk/livechat